VCS COVID-19 Outreach Grants

Southwark Council are offering grants to Southwark Voluntary and Community Sector (VCS) organisations to support the prevention of COVID-19, through outreach and community engagement - Deadline: 11 October 2021.
VCS COVID-19 Outreach Grants

The work will be linked to the existing Community Health Ambassador Network.

Community Southwark and Healthwatch Southwark are working with Southwark Council to run this grant programme and provide support to grantees in developing, monitoring and evaluating their work.

Application workshop:

There will be an application workshop on 22 September, 2:00 – 4:00pm to support grant applicants with their proposals. The workshop will be led by Community Southwark’s VCS Support Officer (Ethnic Minority VCS), David Reid. Sign up to the workshop here.

Purpose of the outreach grants

The grant funding will be provided to organisations to fund ‘Community Health Outreach Officers’ to work part-time up until at least 31 March 2022, to undertake COVID-19 prevention outreach activities. The roles can be resourced using existing organisational members or by recruiting a new organisational member for this project. Organisations will have to undertake the appointment / recruitment of the Outreach Officer themselves.

An example of how the budget can be allocated has been included in Appendix 1 (please note this is just a suggested breakdown), and a template job description for the Community Health Outreach Officer role has been included in Appendix 2.

Pay and contract duration can be determined individually by each organisation, as long as the duration is up until at least 31 March 2022, and they are paid at least London Living Wage (£10.85 hourly rate of pay).

Successful organisations will be required to meet and report on specified outreach community engagement focused grant criteria, including:

  • Face to face outreach and engagement at local community events and venues
  • Arranging and hosting ‘Let’s talk about COVID-19’ online and in-person events
  • Sharing relevant and up to date content with community members through the most appropriate communications channels (e.g. weekly newsletters, WhatsApp groups, social media, distributing flyers and posters)
  • Supporting Southwark-wide COVID-19 prevention initiatives (e.g. vaccine and testing pop-up events)

Who can apply

Organisations that are eligible to apply must be working to support Southwark residents within one or more of the prioritised groups listed in the section below, and have an organisational bank account in order to receive the grant funds. Types of organisations that are eligible include:

  • UK registered charities
  • Social enterprises
  • Charitable Incorporated Organisations (CIO)
  • Community Interest Companies (CIC)
  • Charitable trusts
  • Unincorporated charitable associations
  • TRAs
  • Faith groups
  • Cooperative societies

Prioritised communities and groups

The VCS COVID-19 Outreach Grants are for organisations working with priority community groups with greatest COVID-19 vulnerability based on national and local public health intelligence insights, specifically:

  • Black African communities
  • Black Caribbean communities
  • Health and social care workers
  • Migrants and refugees
  • Muslim communities
  • Over 75s
  • Pentecostal communities
  • People experiencing homelessness
  • People with disabilities
  • Roma, Gypsy, Traveller communities
  • Under 25s
  • White Other (Eastern European) communities

Grant monitoring and evaluation

Successful organisations will be required to provide monthly reporting data in relation to the criteria above and to work closely with Community Southwark’s VCS Project Officer (Covid-19) to deliver a tailored and flexible VCS COVID-19 Outreach Grant programme. A reporting template will be provided for organisations to capture activities undertaken each month, and an end of project evaluation report will also be required.

Application process

  • Deadline for applications: Monday 11 October, 23:59pm
  • Applicants should apply by completing the form here.

    We would strongly encourage you to first look at the form to see what information we require and then develop your responses initially on a Word Document (or by hand). You can then complete the online form by cutting and pasting or typing in the answers you have written.

    Please note the online form does not allow you to partially complete and then return to your work (does not save automatically), you will need to complete all at the same time and submit.

    If you would like to complete the application by a hard copy form, please let us know by emailing fiona@communitysouthwark.org.

  • All applications received before the deadline will be reviewed by a judging panel, and will be assessed based on the responses submitted.
  • Please note that all information submitted will be shared with the partners in this programme – Southwark Council and Community Southwark.
Appendix 1 - Example Outreach Grant Budget

This is an example of how the funds can be allocated. Please note this is just a suggested breakdown.

£8,886: Community Health Outreach Officer - 3 days per week for 9 months at London Living Wage
£889: Management and Supervision Costs - VCS Organisation Manager
£889: Indirect Costs Allocation (e.g. Admin, IT, Rent, Insurance, Printing)
£4,300: Community Engagement training and resources (e.g. resource translation, printing, outreach event support, effective conversation training)
£14,963: Total

Appendix 2 - Community Health Outreach Officer job description

This is a template job description for the Community Health Outreach Officer role. Please note this is just a suggested template.

Main Purpose
The post holder will undertake local community COVID-19 prevention outreach activities, with the aim of enabling targeted outreach work with priority groups in the Borough, who are vulnerable to COVID-19 or in most need of support.

The post-holder will be employed by an organisation that has received grant funding from Southwark Council as part of the VCS COVID-19 Outreach Grants programme. As a result, the post holder will be required to work closely with a range of external stakeholders, including the local community, Southwark Council and Community Southwark.

Principal Responsibilities

  • Face to face outreach and engagement at local community events and venues

  • Arranging and hosting ‘Let’s talk about COVID-19’ online and in-person events

  • Creating and managing a sub-community of Community Health Ambassadors

  • Sharing relevant and up to date content with community members through the most appropriate communications channels (e.g. weekly newsletters, WhatsApp groups, social media, distributing flyers and posters)

  • Supporting Southwark-wide COVID-19 prevention initiatives (e.g. vaccine and testing pop-up events)

  • Attending monthly Community Health Outreach Officer network meetings hosted by Community Southwark’s VCS Project Officer (Covid-19)

  • Providing monthly grant monitoring reporting by completing a monthly survey to capture activities undertaken.

Additional Information

  • Contract duration: 9 months from start date.

  • Responsible to: Grant recipient organisation 

  • Salary: Actual salary £8,886 (Full time equivalent £19,747 per annum) 

  • Hours: Part-time, 21 hours per week  

  • Direct reports: None at the moment but may include volunteers such as the Community Health Ambassadors 

  • Key relationships: VCS Project Officer (COVID-19), Healthwatch team, Southwark Council (especially Public Health team) 

  • Location: Community based

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